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TimeTracking

Time tracking for agriculture and horticulture

In high season your team doubles, with workers from Poland, Romania, Ukraine and beyond who start on Monday and need to be paid correctly on Friday. TimeTracking lets them clock in at the shed with a PIN, in their own language, and gives you hours per greenhouse, field and crop without paper lists.

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Animated demo: at 6 in the morning seasonal workers clock in with a PIN at the kiosk in the shed, each greeted in their own language, hours for the week appear per greenhouse and field, and the week is approved for payroll and the staffing agency. PIN at the shed, Each in their own language, Hours per greenhouse, Week approved.

How growers use TimeTracking

  1. Set up greenhouses and fields

    Add each greenhouse, section or field as a site, and the crops or activities you want to see as projects, such as harvesting, planting or crop care.

  2. Clock in at the shed

    A tablet kiosk at the canteen or shed lets every worker clock in and out with a personal 6-digit PIN, in their own language. Team leaders and permanent staff can use the app.

  3. See hours per site and crew

    Hours land on the greenhouse or field and the activity. Planned versus worked per crew shows where the season costs more labour than expected.

  4. Approve and export

    The team leader or office approves the week. Approved hours go to payroll or, for agency workers, can be shared with or approved by the staffing agency.

High season, new faces every week

Picking, planting and packing peak at the same moments every year, and the people doing that work are often seasonal workers who stay a few weeks or months. Many of them have a phone but no company email, and some do not speak Dutch, German or English. Paper lists in the canteen and a spreadsheet on Friday are still common.

New workers can be invited by SMS, log in with a one-time code and choose their own language, so they can clock in on their first morning. When the season ends, deactivate them; their hours stay in the history and you only pay for active users.

  • Invite by SMS, no company email needed
  • Apps in 20 languages, including Polish, Romanian and Ukrainian
  • Working on day one, no training session
  • Pay only for active users

A kiosk at the canteen or shed

Phones do not belong among the plants, and gloves make them hard to use anyway. A tablet kiosk at the canteen, the shed or the entrance of the greenhouse lets everyone clock in and out with a personal 6-digit PIN, in the language they chose. After 5 wrong PINs the tablet locks for 15 minutes, which discourages clocking in for a colleague without photos or biometrics.

The kiosk can be limited to one location, so clock-ins land on the right site. It needs an internet connection, so place it where the Wi-Fi is stable. Out in the field, the mobile app keeps its timer running without signal and sends the hours later.

Hours per greenhouse, field and activity

Labour is one of the largest costs in growing. When every hour is linked to a greenhouse, field or section and to an activity such as harvesting, planting or crop care, you can see what each crop really costs in labour per week, without asking team leaders for separate reports.

Rosters with recurring patterns make it easy to plan crews for the season, and planned versus worked per crew and site shows where the plan and reality drift apart.

Long days, breaks and rest time

In peak weeks the days are long. TimeTracking records breaks explicitly and can deduct the break automatically at kiosk clock-out. The rule engine warns planners when a roster leaves too little rest between shifts, before the roster is published.

Overtime and allowances can be mapped to their own payroll codes in the export, so the extra hours of a heatwave week are paid the way your agreement says.

  • Breaks recorded explicitly, automatic deduction at the kiosk
  • Rest-time warnings in the roster
  • Overtime and allowances on their own payroll codes

Your own staff and agency workers together

Many growers combine permanent staff with seasonal workers hired through staffing agencies. Both clock in at the same kiosk. For agency workers, approved hours can be shared with the agency, or the agency can approve them through a client magic link, so you are not sending spreadsheets back and forth every week.

For your own staff, approved periods are exported to payroll: an SD Worx-format export, configurable CSV and XLSX exports and the REST API are live today. Connectors for Loket, Nmbrs and AFAS are coming soon.

Privacy workers can accept

TimeTracking does not track location continuously, takes no photos at the kiosk and uses no face recognition. It records when people work and where they clock in, nothing more. That makes it easier to explain to seasonal workers in their own language and to your works council.

Frequently asked questions

Can seasonal workers use the app in their own language?

Yes. The apps and the kiosk are available in 20 languages, including Polish, Romanian and Ukrainian. Each worker picks their own.

Do workers need a smartphone?

No. At a tablet kiosk they clock in and out with a personal 6-digit PIN. Workers who prefer the app can use their own phone.

Does it work in the field without coverage?

The mobile app keeps the timer running offline and sends hours when it is back online. The kiosk needs a connection, so place it where the Wi-Fi is stable.

Can I see hours per greenhouse or crop?

Yes. Every entry is linked to a site and an activity, and reports show hours per greenhouse, field, crop, crew and period.

Does TimeTracking register piece rates?

No. TimeTracking records hours, breaks, travel and expenses. Production counts such as crates or kilos are not part of it.

What does it cost in high season?

Free for up to 5 users, then €1 per active user per month on Core. Deactivate seasonal workers after the season and they no longer count.

Related pages

Try TimeTracking free

Free for up to 5 users. Core from €1 per user per month, everything included.

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