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TimeTracking

Time tracking for healthcare and home care

Care work runs on rosters, night shifts and visits at many addresses. TimeTracking helps care organisations record hours accurately, respect rest times and pay travel correctly, with as little admin as possible for the people giving care.

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Animated demo: a care planner gets a rest-time warning in the roster, swaps two shifts and publishes the week. Plan the week, Rest-time warning, Swap shifts, Publish.

How care teams use TimeTracking

  1. Plan the roster

    Shifts and visits are planned with templates and published to the team, who see them in the app.

  2. Confirm in one tap

    Predicted hours from the roster are confirmed in one tap; deviations are corrected in seconds.

  3. Approve and export

    Team leads approve the period and hours, allowances and travel are exported to payroll.

Less admin for carers

Every minute spent on a timesheet is a minute not spent on care. Predictive time tracking uses the roster to propose each day's hours, so on a normal day confirming takes one tap. The in-app timer covers the moments when a visit runs longer than planned.

Shifts, nights and rest time

Night shifts across midnight are recorded as a single shift. The rule engine warns planners about rosters that would break rest-time rules, such as less than 11 hours between shifts, before the roster is published.

Irregular-hours allowances and other hour types can be mapped to your payroll codes in the export.

  • Night shifts across midnight
  • Rest-time warnings in the roster
  • Hour types for allowances
  • Leave and sick leave in the same system

Home care: travel between clients

In home care, travel time and kilometres between client visits are part of the job. They are recorded per visit and reimbursed according to your rates. Geofence nudges at client addresses are planned; when they arrive they will be optional and only used with the carer's permission.

TimeTracking records working time, not care data: no client health information is stored in the app.

Introducing it to the team

Care teams are diverse in age, language and comfort with technology. The apps use large buttons and clear language, are available in 20 languages, and support the phone's own text size settings. Carers who share a device at a location can use a kiosk tablet with a personal PIN instead.

Because location is optional and only used around configured addresses, and because no screenshots or activity data are collected, it is easier to explain the app to the team and to the works council.

  • 20 languages and large text support
  • Kiosk with PIN for shared devices
  • No screenshots or activity monitoring

Frequently asked questions

Does TimeTracking store patient or client health data?

No. TimeTracking records working time, travel and expenses. It is not a care record system.

Can it warn about rest-time violations?

Yes. Planners get a warning when a roster would leave less than the configured rest time between shifts.

Can travel time between visits be paid?

Yes. Travel time and kilometres are recorded per visit and can be exported with their own payroll codes.

Is leave management included?

Yes. Leave requests, balances and sick leave are included in Core at €1 per user per month.

Related pages

Try TimeTracking free

Free for up to 5 users. Core from €1 per user per month, everything included.

Start freeSee pricing