# Time tracking for shops and retail chains > Time tracking for shops and retail chains: rosters per store, part-timers, Sunday and evening allowances, approval by store managers and payroll exports. URL: https://timetracking.tech/for/retail Language: en Last updated: 2026-10-26 A retail chain is dozens of small teams. Each has its own roster and store manager. Many staff are part-timers who work a few evenings and a Saturday. TimeTracking gives every store a simple way to clock and approve hours. Head office gets one period to export, with Sunday and evening allowances already worked out. Start free for up to 5 users. ## How retail chains use TimeTracking 1. **Roster per store**: Each store manager plans the week for their own store with shift templates. They see when each employee is available. 2. **Clock in at the store or in the app**: Staff clock in on a kiosk tablet in the back office with a personal PIN, or use the timer in the app. 3. **Store manager approves**: At the end of the week, the store manager checks planned against worked hours. Then they approve the store's timesheets. 4. **Head office exports**: All stores land in one period. Hours, allowances and leave go to payroll in a single export. ## A roster for every store In TimeTracking every store is a location with its own team and roster. Store managers plan their own week with shift templates and repeating patterns. They only see their own store. Head office can look across all locations. Availability shows who can work which days. That matters when half the team are students or parents working school hours. Someone calls in sick? The store manager posts the shift as an open shift. Colleagues see it in the app and can respond. Add a nearby store to the group, and its staff see it too. Swaps between employees only count after the store manager approves them. - One roster per store, overview for head office - Availability visible while planning - Open shifts and approved swaps - Published shifts visible in the app ## Part-timers and changing hours Retail runs on part-time contracts and hours that change every week. The roster is the plan. But a shift runs late because of a delivery. Or someone leaves early on a quiet Tuesday. TimeTracking logs what really happened. It shows planned versus worked per person, store and week. Invite new staff by SMS. They log in with a one-time code. So a weekend student is ready for their first shift without a company email address. The apps come in 20 languages. ## Sunday and evening allowances by rule Late openings, Sundays and public holidays often pay an allowance. Doing those sums by hand for hundreds of part-timers leads to errors. The rule engine splits each shift into the allowance bands you set. For example after 18:00, on Sunday or on a public holiday. It logs the hours per band. Public holidays for the Netherlands, Germany and Belgium are built in. Overtime and each allowance band have their own payroll code in the export. Payroll gets hours that are already split. The store manager does not have to work anything out. - Evening, Sunday and holiday bands - Public holidays for NL, DE and BE - Overtime at the rates you choose - Working-time warnings in the roster ## Store managers approve their own store Who knows if Lisa really stayed until closing? The store manager, not head office. In TimeTracking the store manager approves the week for their own team, on the web or a phone. The audit trail saves each approval with name and time. Head office sees which stores have approved and which are still open. So you meet the payroll deadline without chasing forty managers by email. Email reminders for missing hours go out automatically. ## A kiosk in the back office Many retailers want staff to clock in at work, not on their own phone. Put a tablet kiosk in the back office or by the staff entrance. Everyone clocks in and out with a personal 6-digit PIN. You can tie each kiosk to one store. So every clock-in lands in the right location. The kiosk takes no photos and uses no face recognition. After 5 wrong PINs, the tablet locks for 15 minutes. That makes clocking in for a colleague harder. ## Focused on hours, open to your stack TimeTracking is not a till system, a staff forecasting tool or an HR suite. It handles rosters, hours, leave and approvals. Then it passes approved periods on. Live today: an SD Worx-format export, CSV, XLSX and JSON exports you set up yourself, and the REST API. Connectors for Loket, Nmbrs and AFAS are coming soon. It is free for up to 5 users, then €1 per user per month on Core. A single shop and a chain of a hundred stores get the same product at the same price. No add-ons, no seat minimum. Start free today. ## Frequently asked questions ### Can each store have its own roster? Yes. Every store is a location with its own team and roster. Store managers plan their store. Head office sees all locations. ### Can store managers approve hours for their own store? Yes. The store manager approves the week for their team. Each approval is saved with name and time. ### Are Sunday and evening allowances calculated? Yes. The rule engine splits shifts into the allowance bands you set, including public holidays for NL, DE and BE. Each band is exported with its own payroll code. ### Can staff clock in without their own phone? Yes. They clock in and out at a kiosk tablet in the store, with a personal 6-digit PIN. The kiosk needs an internet connection. ### Does TimeTracking connect to our POS? No. TimeTracking does not connect to till (point-of-sale) systems. It exports approved hours as files and through the REST API. ### What does it cost for a chain with many stores? Free for up to 5 users. Then €1 per user per month on Core. That includes rosters, kiosks, approvals and payroll exports. No fees per store and no add-ons.