# Time tracking for nonprofits and charities > Time tracking for nonprofits and NGOs: hours per grant and project for funders, staff and volunteers in one app, free up to 5 users, then €1 per user. URL: https://timetracking.tech/for/nonprofits Language: en Last updated: 2026-10-26 Funders want to know how much time went into the project they paid for. Small teams have no time to rebuild that from calendars at year-end. TimeTracking logs hours per grant and project as you go, for staff and volunteers. At a price that fits a nonprofit budget: free for up to 5 users, then €1 per user. ## From logged hours to the funder report in four steps 1. **Add grants and projects**: Create each grant, programme or project. Then add the staff and volunteers who work on it. 2. **Log hours as you go**: People log their time on their phone or the web. Work on more than one grant? Split the day over them. 3. **Approve each month**: A coordinator approves the month. So every hour in the report is checked, with a name and date attached. 4. **Report to funders**: Export hours per grant and period as CSV or XLSX for the funder report or your accounts. ## Time per grant, ready for the funder Many grants pay for part of the salaries. In return they want proof: timesheets per project, approved by someone, sometimes every month. TimeTracking logs every hour on the grant or project it belongs to. The approval stays with it. At report time, you export one grant's hours for the right period. Nobody has to rebuild last year. One person often works on several grants. So a day can be split over projects. Reports show hours per grant, person and period. Time no grant pays for, such as general management, stays visible on its own project. - Hours per grant, programme or project - One day split over several grants - Reports per grant, person and period - Approved hours, ready to export ## Staff and volunteers in one place Volunteers carry many charities. Some funders ask for volunteer hours in the project report. Volunteers log hours in the same app as staff, on their own phone and in their own language. They log in with a one-time code by SMS or a link by email. No work account needed. Every hour is linked to a project. So you can book volunteer work on its own projects and report it apart from paid time. Every volunteer who logs hours counts as a user. ## Pricing that fits a tight budget TimeTracking is free for up to 5 users. Larger teams pay €1 per user per month on Core. Core adds approvals, rosters, leave, mileage and payroll exports. Pro at €3 adds predictive time tracking and the audit log export. No add-ons, no seat minimum. You pay for active users only. Did a volunteer help at one event? Switch them off afterwards. Their hours stay in the history. Start free today. - Free up to 5 users - €1 per user per month on Core - No add-ons, no seat minimum - Pay only for active users ## Approval that holds up in an audit Grant audits ask the same questions. Who worked the hours? Who checked them? Did anything change later? TimeTracking keeps every entry, approval and fix in the audit trail. Once a period is exported and locked, it no longer changes. A fix becomes a line in the next open period. So the report you sent to the funder stays true. ## Leave, mileage and expenses too Small teams don't want a separate tool for every admin task. Leave requests and balances sit next to the hours. So do mileage for home visits or field work, and expense receipts. All included in Core. Volunteers can log the trips they make for you too. Approved periods go to payroll as an SD Worx-format export or a CSV or XLSX file you set up yourself. Or use the REST API. Connectors for Loket, Nmbrs and AFAS are coming soon. ## Respectful of staff and volunteers People join a nonprofit because they care about the cause, not to be watched. TimeTracking takes no screenshots. It does not log keystrokes or track location. It logs start, end, breaks and the project, and nothing more. Data is hosted in the EU, in Ireland. ## Frequently asked questions ### Is TimeTracking free for small nonprofits? Yes, for up to 5 users. Above that, Core costs €1 per user per month and Pro €3. No add-ons, no seat minimum. ### Do volunteers count as users? Yes. Everyone who logs hours is a user. You only pay for active users. So you can switch off occasional volunteers between their visits. ### Can one person split their time over several grants? Yes. A day can be split over several projects. Reports show the hours per grant, person and period. ### Can I export hours per grant for a funder report? Yes. Export approved hours per project and period as CSV or XLSX. TimeTracking does not write the funder report itself. The export gives you the hours to put in it. ### Does TimeTracking do accounting or fundraising? No. It handles hours, leave, mileage and expenses. It exports them to the tools you already use. ### Where is our data stored? In the EU. The main database runs in Ireland. The list of sub-processors and their locations is public.