# Time tracking for landscaping and gardening crews > Time tracking for landscaping crews: hours per garden and green contract, travel between jobs, weather days, seasonal staff and payroll exports. URL: https://timetracking.tech/for/landscaping Language: en Last updated: 2026-10-26 Your crews start at the yard and drive from garden to garden. They work outside in every season. In spring the team grows. In a wet week, rain takes half the days. TimeTracking keeps hours per job and contract right through it all. So payroll and job costs match what really happened. Start free for up to 5 users. ## How landscaping companies use TimeTracking 1. **Jobs and contracts as sites**: Each private garden, business park or public green contract becomes a site with its own client. Maintenance rounds go into the roster as repeating shifts. 2. **Each crew member tracks the day**: Crew members start the timer or enter the day in the app, in their own language. Travel from the yard and between jobs is logged on its own. 3. **Weather days and changes**: Rain or frost stops the work? The crew logs a weather day, or books yard work instead. No day goes missing. 4. **Approve and export**: The crew leader or the office approves the week. Hours, travel and allowances go to payroll. Hours per job are ready for your job costs. ## From the yard to the garden and back Most days start at the yard. Load the trailer, hitch the mower, drive to the first job. Then come two or three gardens, a verge or a business park, with driving in between. TimeTracking logs each job on its own site. Travel is its own hour type. So you see how much of the day was work and how much was road. That split matters when you quote. Say a maintenance contract takes an hour longer every visit. Planned versus worked shows it. You know before you renew the contract, not after. - Hours per garden, park or contract - Travel time from the yard and between jobs - Kilometres per trip for private cars - Planned versus worked per job ## Weather days without guesswork Rain, frost and storms shape part of your calendar. A lost day should not stay blank until someone fills it in from memory weeks later. Set up a weather day as its own absence type, with its own payroll code. The crew logs it on the day itself. Does the crew do upkeep at the yard instead? Those hours go on a yard or workshop site. Every lost day is logged the same way. So over a season you see how many days the weather cost. You also see which contracts fell behind. ## Seasonal peaks and seasonal staff Work peaks in spring and again in autumn. Extra people join the crews, often from abroad. You invite them by SMS. They log in with a one-time code and pick one of 20 languages. They see their shifts from day one. No account setup, no training session. When the season ends, you switch seasonal staff off. Their hours and approvals stay in the history. You only pay for active users. - Invite by SMS, log in with a one-time code - 20 languages, chosen by each worker - Pay only for active users ## Recurring maintenance and one-off projects Many landscapers run two kinds of work side by side. Maintenance rounds repeat every week or two. Projects, such as a new garden, a terrace or a planting job, run for weeks. Maintenance rounds go into the roster as repeating patterns. Projects get their own site and project. So their hours stay apart from the maintenance budget. The roster is checked against rest-time rules. So long days in the busy season do not quietly break the rules. ## Public green: clients who want to approve Councils, housing associations and business parks often hire out their green upkeep. Some want to sign off the hours on their contract. Their contact gets a secure magic link. They see the hours per site with the crew's notes. They approve, or reject a line with a comment. Their name and the time of approval are saved with the period. ## Gloves, mud and no signal The app has large buttons. The timer keeps running when the app is closed or the phone restarts. No signal on site? Hours wait on the phone and go out once it is back online. Does your crew share one tablet at the yard? With the kiosk, everyone clocks in with a personal 6-digit PIN before the vans leave. Approved hours, travel and allowances go to payroll today. Use the SD Worx-format export, or CSV and XLSX files you set up yourself. Connectors for Loket, Nmbrs and AFAS are coming soon. All of this is in Core, from €1 per user per month. ## Frequently asked questions ### Can we record weather days? Yes. Set up a weather day as its own absence type, with its own payroll code. Crews log it on the day it happens. ### Is travel from the yard to the job recorded? Yes. Travel time is its own hour type. Kilometres are logged per trip. The distance is worked out from the start and end address. ### Can seasonal workers use the app in their own language? Yes. The apps are available in 20 languages. New workers are invited by SMS and log in with a one-time code. ### Does TimeTracking track where crews are during the day? No. There is no ongoing location tracking. Geofence nudges at chosen sites are coming soon. They will only send a reminder. ### Do we pay for seasonal staff outside the season? No. You pay for active users only. Workers you switch off keep their history but do not count. ### What does it cost? Free for up to 5 users. Then €1 per user per month on Core. That includes rosters, leave and absence types, mileage, approvals and payroll exports. No add-ons.