# Time tracking for home care teams > Time tracking for home care. Many short client visits a day, travel time and kilometres between clients, carers who check their own day. No care data. URL: https://timetracking.tech/for/home-care Language: en Last updated: 2026-10-26 A home care worker can see eight or ten clients before lunch. In between, they drive or cycle for a few minutes. TimeTracking records that day as it really went: visit time, travel time and kilometres. The carer checks it, the team lead approves it. Nothing about the care itself is stored. Start free for up to 5 users. ## A home care day in four steps 1. **Plan the round**: Plan visits in the roster per carer and per day. Label them your way, for example with a client number or a route name instead of a full name. 2. **Track visits and travel**: Carers start and stop each visit in the app. On Pro, they can also confirm a visit proposed from the roster. Travel time and kilometres between clients are recorded as their own types. 3. **Check and submit the day**: At the end of the round, the carer sees visits, travel and totals on one screen. They fix what went differently and submit the day. 4. **Approve and export**: The team lead approves the team's submitted days. Visit time, travel time and kilometres go to payroll, each with its own code. ## Many short visits, recorded as they happen Home care rarely fits a nine-to-five timesheet. A morning round can be a 15-minute medication visit, a 45-minute morning routine, a quick check and another half hour across the area. Writing that down later from memory is where minutes get lost. In TimeTracking each visit is its own entry with a start and end time. So the day adds up without guesswork. The timer keeps running when the app is closed or the phone restarts. Visits recorded without signal wait until the phone is back online. When a visit runs over, the carer changes the end time in seconds. - Each visit as its own entry with start and end time - Timer that survives restarts, offline queue - Visits proposed from the roster (Pro) - Email reminder when a day is still missing ## Travel time and kilometres between clients Travel between clients is working time. It is often paid differently from visit time. TimeTracking records travel time as a separate hour type. It records kilometres per trip, calculated from the start and end address. Payroll gets a clean split between visit time, travel time and mileage, each with its own code. Planners see how much of each round is travel. A route with more driving than care shows up in the numbers, not only in complaints from the team. - Travel time as its own hour type - Kilometres per trip at the rates you set - Separate payroll codes for visits, travel and mileage ## Carers check their own day The person who did the round knows best what happened. At the end of the day, the carer sees all visits, travel and totals on one screen. They fix a visit that ran longer, add a forgotten trip and submit. The team lead gets a checked day, not a pile of fixes at the end of the month. Team leads approve submitted days on the web or on their phone. Or they send a day back with a comment. The audit trail keeps every change and approval. So a question about last month's hours has a clear answer. ## Client privacy comes first TimeTracking records working time, travel and expenses. It is not a care-planning system or a client record. It stores no diagnoses, care plans or care reports. You decide how visits are labelled, for example with a client number or a route name. So the app does not need a client's full name. Data is hosted in the EU, in Ireland. Access depends on the role: carers see their own hours, team leads see their team. The app does not track carers' location. It collects no screenshots or activity data. - No care data, diagnoses or care plans - Visits labelled with a client number if you prefer - No location tracking, no screenshots - EU hosting in Ireland ## Next to your care planning, not instead of it Your care planning system decides which client gets which care. TimeTracking does not try to replace it. It handles the time side of the round. What each carer worked, how long they travelled, and what goes to payroll. Live payroll exports: an SD Worx-format export and CSV and XLSX files in your own layout. The REST API links TimeTracking to other systems. Connectors for Loket, Nmbrs and AFAS are coming soon. All of it is included from €1, with no add-ons. ## Simple for every carer Home care teams cover every age and background. The app comes in 20 languages, uses large buttons and follows the phone's own text size. Carers without a work email log in with a one-time code by SMS. Today the timer runs in the app. A lock screen timer needs new native app builds and is coming soon. ## Frequently asked questions ### Does TimeTracking store client or care data? No. It records working time, travel time, kilometres and expenses. It is not a care-planning system or client record. You can label visits with a client number instead of a name. ### Can travel time between clients be paid separately? Yes. Travel time is its own hour type, and kilometres are recorded per trip. Both export with their own payroll codes. ### Do carers submit their own day? Yes, that is the usual flow. The carer checks visits and travel at the end of the round and submits. Then the team lead approves. The office can also enter or fix hours. ### Does the app track where carers are? No. There is no location tracking. Geofence nudges at addresses are planned. When they arrive, they will be optional. ### Can we connect our care planning system? There is no ready-made connector for care planning systems. With the REST API and file exports, you can share people and approved hours with the systems you already use. ### Which plan does a home care organisation need? Up to 5 users is free. Core at €1 per user per month covers rosters, travel time and mileage, approvals, leave and payroll exports. Pro at €3 adds visits proposed from the roster.