# Time tracking for freelancers and the self-employed > Time tracking for freelancers: hours per client and project, client approval by magic link and a clean export for your invoicing tool. Free up to 5 users. URL: https://timetracking.tech/for/freelancers Language: en Last updated: 2026-10-26 As a freelancer you are your own office. Hours for three clients. A timer you forgot to stop. A client who wants a signed timesheet before paying. TimeTracking keeps your hours per client and gets them approved. Then you get a clean export for invoicing. It is free for up to 5 users. ## How freelancers use TimeTracking 1. **Add your clients and projects**: Each client gets its own projects, so every hour lands in the right place. Unbilled work such as admin or finding new clients can be a project too. 2. **Track as you work**: Start the timer on your phone or in the browser. Or enter hours later. On Core, mileage, travel time and expenses with a receipt photo sit next to the hours. 3. **Let the client approve**: At the end of the week or month, the client gets a secure magic link. They check the hours and approve them. They do not need an account. 4. **Export and invoice**: Export the approved hours per client as CSV or XLSX, or pull them through the API. Then create the invoice in the tool you already use. ## Hours per client, without a second job in admin Most freelancers work for a few clients at the same time. Sometimes for two on the same day. TimeTracking records every hour on a client and project. At the end of the month you know what each client owes you. You also see where your week really went. The timer keeps running when you close the app or the phone restarts. Hours entered without signal wait until you are back online. On your laptop, the web app has the same timer and manual entry. - Hours per client and project - Timer on phone and web, manual entry later - Billable and unbilled work kept apart - Reports per client for any period ## Client sign-off before the invoice An invoice gets paid faster when the client already agreed with the hours. With client approval, your contact gets a secure link by email. The link expires. They see the hours per day and project. They approve the period or reject a line with a comment. Their name and the time of approval are recorded. Many clients, especially larger ones, ask freelancers for an approved timesheet anyway. No more spreadsheets sent around for a signature. You send a link and keep the approval on record. Client approval is part of Core, at €1 per user per month. ## We do the hours, your invoicing tool does the invoice TimeTracking does not create invoices. It is not an accounting package. It gives you approved hours and exports them per client. Use CSV or XLSX files in your own layout, or the open API. Then import them into the invoicing or bookkeeping tool you already use. That keeps things simple. One tool for time, one for money. No double client lists that drift apart. ## Mileage, travel and expenses with the hours Travel to a client is part of the job. So are the parking ticket and the train fare. On Core, you record mileage, travel time and expenses next to your hours, with a photo of the receipt. AI reads the amount and date, so you only check them. Everything is approved together with the hours and lands in the same export. So you forget nothing when you invoice the client. ## From one freelancer to a small collective TimeTracking is free for up to 5 users. That covers time tracking, the apps and exports. Want client approval, mileage and expenses? Core costs €1 per user per month, with no seat minimum and no add-ons. Working with a few other freelancers on a bigger project? Invite them. Each person tracks their own hours. The client approves the whole team in one go. ## Your data, hosted in the EU Your hours and your clients' names are business data. TimeTracking is hosted in the EU. It takes no screenshots and does not watch your keystrokes or apps. It records the time you choose to record, nothing more. You can export everything at any time, so you are never locked in. Start free today. ## Frequently asked questions ### Is TimeTracking free for freelancers? Yes, for up to 5 users, including time tracking, the apps and exports. Client approval, mileage and expenses are part of Core at €1 per user per month. ### Can TimeTracking create my invoices? No. It exports approved hours per client as CSV, XLSX or through the API. You create the invoice in your own invoicing tool. ### Does my client need an account to approve hours? No. The client approves through a secure magic link sent by email. The link expires. Their name and the time of approval are recorded. ### Can I track hours for several clients on the same day? Yes. Every entry belongs to a client and project. Switch the timer between them as often as you need. ### Does TimeTracking take screenshots or track my activity? No. There are no screenshots, no keystroke logging and no app monitoring. Only the hours you record are stored. ### Can I track non-billable hours too? Yes. Add a project for admin, finding new clients or training. Track it like any other work. Because it is its own project, reports show it apart from client work.