# Time tracking for architecture and engineering firms > Time tracking for architecture and engineering firms. Log hours per project phase, site visits with mileage and several projects a day. Report per phase. URL: https://timetracking.tech/for/architecture-engineering Language: en Last updated: 2026-10-26 A design team rarely spends a whole day on one project. The morning goes to the early design of a school. Then a meeting about a housing block. Then a site visit an hour's drive away. TimeTracking logs hours per project and phase, with site visits and mileage. Project leads see where the fee goes while they can still steer. Start free for up to 5 users. ## How design and engineering firms use TimeTracking 1. **Set up projects and phases**: Each phase with its own fee, from concept to construction supervision, gets its own line under the project. Hours then land on the right phase. 2. **Switch between projects during the day**: Stop the timer on one project and start it on the next. Or fill in the day later. On Pro, the app proposes repeat meetings from last week's entries. 3. **Log site visits with mileage**: On site, the mobile app records the visit, travel time and kilometres. Add parking or other expenses with a photo of the receipt. 4. **Review and report per phase**: The project lead approves the hours and sees totals per phase and person. Compare them with the fee budget, or export them to your project system. ## Hours per phase, not just per project In architecture and engineering, you usually agree fees per phase. Concept design, preliminary design, final design, permit application, tender, construction supervision. A project total says little if the design phase ate the budget for site supervision. In TimeTracking each phase gets its own line under the client and project. So every hour lands on the right phase. When a phase is done, you know how many hours it took. You see it per person and per discipline. Use that for your next fee proposal. - Phases as separate lines under each project - Hours per phase, person and period - Phase totals as input for the next fee proposal ## Fee budgets per phase in view Reports show approved hours per project and phase for any period. Put them next to the hours budget for that phase. The project lead sees at a glance if the final design is on track. Or if it is already over budget halfway through. Hours are reviewed before they reach the report. So the numbers in the project meeting match the numbers in your project system. Share reports, or export them as CSV or XLSX for your own budget view. ## Several projects in one day Designers and engineers switch projects all the time. The timer on the web and in the mobile app moves to the next project in a few taps. You can add or fix entries later, with a note on what was done. On Pro, last week's entries become proposals for repeat work, such as the weekly design meeting. You confirm with one tap. Google Calendar and Outlook sync for these proposals is coming soon. Until then, proposals use your recent entries. ## Site visits, travel and mileage Site visits, client meetings and inspections are part of the job. So is the drive there. TimeTracking records travel time and kilometres as their own types, apart from the hours on site. You pay them back at your rates and report them per project. Log parking, train tickets and other expenses with a photo of the receipt. On a building site without signal, the mobile timer keeps running. Hours wait in a queue until the phone is back online. TimeTracking does not track location all the time. - Travel time and kilometres per trip - Expenses with a receipt photo - Timer that keeps running offline - No location tracking all day ## Extra work with numbers to back it up Scope changes are common. An extra facade option. A redesign after the permit office's comments. Extra structural calculations. Log that work on its own line under the project, such as "additional work". Then the hours are ready when you talk to the client. Does the client want to confirm those hours? They approve them through a secure magic link, without an account. Their name and the time of approval are stored. ## Open to your project administration TimeTracking does not invoice. It does not replace your project or ERP software. It delivers approved hours, travel and expenses as CSV, XLSX or JSON exports in your own layout. Or through the REST API and webhooks. Exported periods are locked, and fixes go into the next open period. Your data is stored in the EU, in Ireland. Free for up to 5 users, then €1 per user per month on Core. Mileage, expenses and approvals are included, with no seat minimum. Start free today. ## Frequently asked questions ### Can we track hours per project phase? Yes. Set up each phase as its own line under the project. Reports then show hours per phase, person and period. ### Can we compare hours with the fee budget for a phase? Yes. Reports show approved hours per phase for any period. The project lead compares them with the agreed budget, in TimeTracking or in an export. ### Are site visits and mileage included? Yes. Travel time, kilometres and expenses with receipt photos are part of Core at €1 per user per month. ### Can someone work on several projects in one day? Yes. Switch the timer between projects or add entries afterwards. Each entry carries its own project, phase and note. ### Does it sync with Google Calendar or Outlook? Calendar sync is coming soon. On Pro, proposals already use your recent entries. ### Does TimeTracking create invoices? No. It exports approved hours, travel and expenses to the software you invoice from, as CSV, XLSX, JSON or through the API.