# Time tracking for accounting and tax firms > Time tracking for accountants and tax advisers. Log hours per client and engagement, see which fixed fees pay off and export to your practice software. URL: https://timetracking.tech/for/accounting-firms Language: en Last updated: 2026-10-26 Annual accounts, VAT returns, payroll runs. And the client who calls every week with one quick question. Hourly rate or fixed fee, you need to know where the hours went. TimeTracking logs time per client and engagement with little effort. You see which work really pays. Then you send the hours to the system you bill from. Start free for up to 5 users. ## How accounting firms use TimeTracking 1. **Set up clients and engagements**: Give each client the engagements you really work on, such as annual accounts 2026, VAT Q3 or monthly payroll. Clear names make it easy to compare hours with the fee later. 2. **Track while you work**: Start the timer when you open a file. Or add the entry later with a short note. On Pro, the app proposes repeat work like monthly bookkeeping from last week's entries. You confirm it with one tap. 3. **Review before the month closes**: A manager or partner checks the submitted hours per client and person. They approve them, or send single lines back with a comment. 4. **Export to your practice system**: Approved hours go out as CSV, XLSX or JSON in your own layout, or through the API. Invoicing stays in the software you already use. ## Every hour on the right client and engagement In a practice, the lost hours are rarely the big ones. It is the ten-minute call about a tax assessment. The email about a missing bank statement. The question from a client's new bookkeeper. TimeTracking stores every entry in minutes, on a client and engagement. So short tasks get logged instead of forgotten. A note on each entry says what was done. That helps the reviewer. It also helps a year later, when the client asks why last year's accounts took longer. - Hours per client and per engagement - Entries in minutes, also for short calls and emails - A note on every entry - Timer on the web and in the mobile app, or manual entry afterwards ## Fixed fees: see which engagements really pay Many firms agree a fixed fee for the annual accounts. Or a monthly package for bookkeeping and payroll. The fee is fixed, but the hours are not. Reports show approved hours per client and engagement for any period. Export them and put them next to the fee in your practice system or spreadsheet. You see at a glance which clients cost more time than they bring in. That gives you a better talk at renewal time. Base the new quote on the hours the work really took, not on a guess from three years ago. For hourly work, you bill the same approved hours. ## Busy season without losing the overview From the first tax returns in spring to the year-end close, work in a practice comes in waves. In those weeks nobody wants extra admin. That is exactly when timesheets slip. Email reminders catch days with missing hours. Another reminder goes out before the deadline. The office does not have to chase people. Hours per person and per week show who carries the peak and where overtime builds up. Leave requests and balances sit in the same app. So you can plan the quiet weeks after the deadline just as easily. - Email reminders for missing hours - A reminder before the period closes - Hours per person per week during peaks - Leave and balances in the same app ## Review before hours leave the firm Hours move through clear steps: draft, submitted, approved, exported and locked. The manager or partner sees the hours per client and employee. They approve the period, or reject a single line with a comment. The employee fixes it the same day. Once a period is exported, it is locked. A later fix becomes a new line in the next open period. So your practice system and TimeTracking always show the same hours. The audit trail keeps who approved what, and when. ## Your practice software stays in charge of billing TimeTracking does not create invoices. It does not replace your practice or accounting software. It does one job: correct, approved hours. You get them in the format you need. Use CSV, XLSX or JSON exports with your own columns. Or use the REST API, with webhooks when a period is approved. Like to automate? The MCP server lets an assistant such as Claude answer questions like "hours per client this quarter". It has the same rights as the person who connects it. ## Careful with client data Your data is stored in the EU, in Ireland. TimeTracking stores working time and notes, not your clients' financial documents. No screenshots, no activity monitoring. That makes it easy to bring in for a team of professionals. Pricing is simple. Free for up to 5 users, then €1 per user per month on Core. No seat minimum, no add-ons. Pro at €3 adds predictive time tracking. Start free today. ## Frequently asked questions ### Can TimeTracking create invoices for our clients? No. TimeTracking records and approves hours and exports them to the software you bill from, as CSV, XLSX, JSON or through the API. ### Does it connect to our practice management software? There are no ready-made connectors for practice software. The file exports, with your own columns, and the REST API cover most imports. Webhooks can start an export as soon as a period is approved. ### How do we see whether a fixed-fee engagement is profitable? Log hours per engagement. Then take the report or export of approved hours for that engagement. Compare it with the agreed fee in your practice system or spreadsheet. ### Is it worth logging a five-minute phone call? Yes. Entries are stored in minutes, with a note. So short calls and emails add up per client instead of getting lost. ### Is there a desktop or browser timer? The web app has a timer today. The mobile app has one too, but it is not yet in the app stores. A desktop tray app and a browser extension are on the roadmap. ### What does it cost for an accounting firm? Free for up to 5 users. Then €1 per user per month on Core, with approvals, reports and exports included. Pro at €3 adds predictive time tracking.